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HomeMy WebLinkAboutUnion 89-03-29BETWEEN: FANSHAWE COLLEGE OF APPLIED ARTS AND TECHNOLOGY AND: ONTARIO PUBLIC SERVICE EMPLOYEES UNION AND IN THE MATTER OF UNION GRIEVANCE NO. 88B718 RE PARTIAL CONTACT HOURS BOARD OF ARBITRATION: Kevin M. Burkett - Chairman Rene St. Onge - College Nominee Joe Herbert - Union Nominee APPEARANCES FOR THE Robt. J.Atkinson - Counsel COLLEGE: Ingrid Hobbs - Personnel Officer APPEARANCES FOR THE P.J. Lukasiewicz -Counsel UNION: A hearing in this matter was held in London, Ontario on Thursday, January 12, 1989 AWARD 1. The union grieves in this matter that the college is in breach of article 4.01(3) of the collective agreement by reason of having assigned partial teaching contact hours. Article 4.01(3) stipulates that "each teaching contact hour shall be assigned as a fifty (50) minute block plus a break of up to ten (10) minutes" The union claims that individual teachers at this college are being assigned contact hours in 30 minute blocks. The union seeks to have the standard-workload forms (SWF's)of the affected teachers altered to reflect the requirements of article 4.01(3); that is, to have the 30 minute blocks adjusted to 60 minute blocks, and to have compensation for this additional time awarded. This matter is brought by way of a union policy grievance under article 11.10 of the collective agreement. 2. By way of general background it is to be noted that in 1987 the union processed an individual complaint under article 4.02 alleging a breach of article 4.01(3) by reason of scheduling teaching contact hours in less than 50 minute blocks. An award was handed down by Workload Resolution Arbitrator (WRA) Foster, appointed pursuant to article 4.02(5) (a) of the collective agreement. The award of Arbitrator Foster, dated November 27, 1987, upheld the union complaint. The arbitrator found that under article 4.01(3) the teaching contact hours "should have been rounded off one way or the other". Following release of that award the union sought to have its finding given general application. The college, in refusing, relied on article 4.02(6) (f) that provides in part that "the award shall only have application to the teacher affected by the matter and shall have no applica- tion beyond the end of a twelve month period from the date of the beginning of the workload assignment". The college continued to take the position that it was free to assign less than 50 minute blocks of contact time to other teachers. It is agreed between the parties that the-union attempted to solicit grievances .from individual teachers but was unsuccessful. The union responded b~ filing the instant policy grievance under article 11.10. 3. The college raises two preliminary objections to the arbitrability of this matter under article 11.10. The company argues firstly that because the subject matter is a workload complaint under article 4.01 it must be processed under article 4.02. The company relies on article 4.02(1) (f) (ii) which stipulates that "grievances arising with respect to article 4, other than articles 4.01 and 4.02, shall be handled in accordance With the grievance procedure set out in article 11". The company maintains that the procedure set out in article 4.02 is a separate and exclusive procedure for the resolution of workload complaints. The company submits that the exclusivity of the procedure is reinforced~by article 4.02(6) (1) which stipulates that "having regard to the procedures set out herein for the resolution of disputes arising under 4.01 and 4.02 no decision of the Group or award of the WRA is subject to grievance or any other proceeding" Accordingly, the grievance having been brought under article 11.10, the company asks us to find that it is not arbitrable. o 4. The company argues in the alternative that even if the grievance is not barred by the operation of article 4.02(1) (f) (ii) this grievance fails to satisfy the prerequisites for the filing of a grievance under article 11.10 of the collective agreement. The company maintains, firstly, that this is a matter "upon which an individual employee would be personally entitled to grieve" and, secondly, there is'no evidence of there having been any "adverse effects upon the rights of persons in the bargaining unit". The company submits that to show a potential adverse effect, as distinct from a real adverse effect, is insufficient. The company asks us to find, therefore, that, in any event, this grievance is in- arbitrable under article 11.10. 5. The union argues that the procedure set out in article 4.02 is designed to deal with individual teacher complaints as distinct from questions of general interpretation. The union submits that there is nothing in article 4.02 that takes away the union's right under article 11.10 to grieve in respect of the "interpretation, application, administration or alleged contra- vention of the agreement". Confederation College and OPSEU, June 18, 1984, unreported (Burkett) is cited in support of this proposition. The union asks us to find that the prerequisites to the filing of a policy grievance have been satisfied in that it has attempted to have individual employees grieve and that the grievance alleges the application of an unreasonable standard (teaching contact hours of less than 50 minute blocks) that is patently a violation of the collective agreement and that adversely affects the rights of employees in the bargaining unit. The union points out that if its position is not sustained the union is left without a means of challenging the college's decision to assign teaching contact hours in less than 50 minute blocks so long as individual employees choose not to grieve. The union asks us to find that in the absence of express language providing for this result we cannot infer that it was intended. 6. The relevant provisions of the collective agreement are set out below: "ARTICLE 4 - WORKLOAD 4.01 (1) Each teacher shall have a workload that adheres to the provisions of this Article. 4.01 (2) (a) Total workload assigned and attributed by the College to a teacher shall not exceed forty-four (44) hours in any week for up to thirty-six (36) weeks in which there are teaching contact hours for teachers in post-secondary programs including nursing and for up to thirty-eight (38) weeks in which there are teaching contact hours in the case of teachers not in post-secondary programs. The balance of the academic year shall be reserved for complementary functions and professional development. Workload factors to be considered are: (i)' teaching contact hours (ii) attributed hours for preparation (iii) attributed hours for evaluation and feedback (iv) attributed hours for complementary functions. 4.01 (2) (b) A "teaching contact hour" is a College scheduled teaching hour assigned to the teacher by the College. 4.01 (3) Each teaching contact hour shall be assigned as a fifty (50) minute block plus a break of up to ten (10) minutes. The voluntary extension of the teaching contact hour beyond fifty (50) minutes by the teacher and any student(s) by not taking breaks or by re- arranging breaks or by the teacher staying after the period to consult with any student(s) shall not constitute an additional teaching contact hour. 4.01 (4)' (a) Weekly hours for preparation shall be attributed to the teacher in accordance with the following formula: RATIO OF ASSIGNED TEACHING TYPE OF COURSE CONTACT HOURS TO ATTRIBUTED HOURS FOR PREPARATION New 1:1.10 Established A 1:0.85 Established B 1:0.60 Repeat A 1:0.45 Repeat B 1:0.35 Special A as indicated below Special B as indicated below 4.01 (4) (b) No more than four (4) different course preparations or six (6) different sections shall be assigned to a teacher in a given week except by voluntary agreement which shall not be unreasonably withheld. 4.01 (5) (a) Weekly hours for evaluation and feedback in a course shall be attributed to a teacher in accordance with the following formula: RATIO OF ASSIGNED TEACHING CONTACT HOURS TO ATTRIBUTED HOURS FOR EVALUATION AND FEEDBACK Essay or Project Routine or In-Process Assisted 1:0.030 1:0.015 1:0.0092 per student per student per student 4.01 (9) Teaching contact hours for a teacher in post- secondary programs (which shall be understood to include Nursing) shall not exceed eighteen (18) in any week. Teaching contact hours for a teacher not in post-secondary programs shall not exceed twenty (20) in any week. 4.01 (11) (a) Contact days (being days in which one or more teaching contact hours are assigned) shall not exceed one hundred and eighty (180) contact days per academic year for a teacher in post- secondary programs or one hundred and ninety (190) contact days per academic year for a teacher not in post-secondary programs. 4.02 (1) (a) Prior to the establishment of a total work- load for any teacher the supervisor shall discuss the proposed workload with the teacher and complete the Standard Workload Form (SWF), attached as Appendix VIII, to be provided by the College. The supervisor shall give a copy to the teacher not .. later than six (6) weeks prior to the beginning of the period covered by the timetable excluding holidays and vacations. It is recognized that if the SWF is subsequently revised by the College it will not be done without prior consultation with the teacher. 4.02 (1) (b) The SWF shall include all details of the total workload including teaching contact hours, ac- cumulated contact days, accumulated teaching contact hours, number of sections, type and number of preparations, type of evaluation/feedback required by the curriculum, class size, attributed hours, contact days, language of instruction and complementary functions. 4.02 (1) (c) Following receipt of the SWF the teacher shall indicate in writing on the SWF whether in agreement with the total workload. If not in agreement the teacher and the supervisor may add such other comments as is considered appropriate and may indicate in writing that the workload should be reviewed by the College Workload Monitoring Group (Group). 4.02 (1) (d) In the event that the teacher is not in agreement with the total workload and wishes it to be reviewed by the Group, the teacher must so indicate in writing to the supervisor within three (3) working days from date of receipt of the SWF. Absent such indication, the teacher shall be considered to be in agreement with the total workload. The completed SWF will be forwarded by the supervisor to the Group within three (3) working days from date of receipt from the teacher with a copy to be given to the teacher. o 4.02 (1) (f) (i) In the event of any difference arising from the interpretation, application, administra- tion or alleged contravening of Article 4.01 or 4.02, a teacher shall discuss such difference as a complaint with the teacher's immediate supervisor. The discussion shall take place within the fourteen (14) days after the circumstances giving rise to the complaint have occurred or have come or ought reasonably to have come to the attention of the teacher in order to give the immediate supervisor an opportunity of adjusting the complaint. The discussion shall be between the teacher and the immediate supervisor unless mutually agreed to have other persons in attendance. The immediate superv~sor's response to the complaint shall be given within seven (7) days after discussion with the teacher. Failing settlement of such a complaint, a teacher may refer, the complaint in writing to the Group within seven (7) days of receipt of the immediate supervisor's reply. The complaint shall then follow the procedures outlined in Articles 4.02(2) through 4.02 (6). 4.02 (1) (f) (ii) Grievances arising with respect to Article 4, other than Articles 4.01 and 4.02, shall be handled in accordance with the grievance procedure set out in Article II. 4.02 (2) (a) There shall be a College Workload Monitoring Group at each College. 4.02 (3) (a) The functions of the Group shall include: (i) reviewing workload assignments in general at the College and re.solving apparent inequitable assignments; (ii) reviewing specific disputes pursuant to Article 4.02(1) (d) and/or 4.02(1) (f) (i) and where possible resolving such disputes; (iii) making recommendations to the College on the operation of workload assignments at the College; (iv) reviewing individual workload assignments where requested by the teacher or the Union Local and, where possible, resolving the disputes; (v) making recommendations to the College and Union Local committees appointed under Article 14 as to amendments or additions to the provisions governing workload assignments at the College for local negotiation in accordance with Article 4%02(7) in order to address particular workload needs at the College. 4.02 (3) (b) The Group shall in' its consideration have regard to such variables affecting assignments as: (i) nature of subjects to be taught) (ii) level of teaching and experience of the teacher and availability of technical and other resource assistance; (iii) size and amenity of classroom, laboratory or other teaching/learning facility; (iv) numbers of students in class; (v) instructional modes; (vi) availability of time for the teacher's professional development; (vii) previously assigned schedules; (viii) lead time for preparation of new and/or changed schedules; (ix) availability of current curriculum; (x) students with special needs; (xi) introduction of new technology; (xii) the timetabling of workload. 4.02 (4) (d) Any decision made by a majority of the Group with respect to an individual workload assignment shall be in writing and shall be communicated by the College to the teacher, the supervisor, the senior academic officer at the College and the President of the Union Local as soon as possible after the decision is arrived at. 4.02 (4) (e) Such decision shall be binding on the College, .the Union Local and the teacher involved. 4.02 (5) (a) If, following a review by the Group of an individual workload assignment which has been forwarded to the Group, the matter is not resolved, the teacher shall be so advised in writing. The matter may then be referred by the teacher to a Workload Resolution Arbitrator (WRA) provided under the agreement. Failing notification by the Group within three (3) weeks of the referral of the workload assignment to the Group, the teacher may refer the matter to the WRA. 4.02 (6) (~) A WRA shall, following the informal dis- cussions referred to above, issue a written award to the College and the Union Local and to the teacher, resolving the matter. Such award shall be issued by the WRA within ten (10) working days of the informal discussion. The award shall only have application to the teacher affected by the matter and shall have no application beyond the end of a twelve-month period from the date of the beginning of the workload assignment. 4.02 (6) (h) The award of the WRA shall be final and binding on the parties and the teacher, and shall have the same force and effect as a Board of Arbitration under Article 11. 4.02 (6) (i) Having regard to the procedures set out herein for the resolution of disputes arising under 4.01 and 4.02, no decision of the Group or Award of the WRA is subject to grievance or any other proceeding. 4.02 (6) (k) Where a referral is made to the Group or the WRA by more than one teacher, references in the article to "teacher" shall be read as "teachers" 11.09 Group Grievance In the event that more than one employee is directly .i~ffected by one specific incident and such employees would be entitled to grieve, a group grievance shall be presented in writing by the Union signed by such employees to the Director of Personnel or as designated by the College within twenty (20) days following the occurrence or origination of the circumstances giving rise to the grievance commencing at Step No. 1 of the Grievance Procedure. Two grievors of the group shall be entitled to be present at meetings in Step No. 1 or 2 unless otherwise mutually agreed. 10. 11.10 Union Grievance The Union shall have the right to file a grievance based on a difference directly with the College arising out of the Agreement concerning the interpretation, application, administration or alleged contravention of the Agreement. Such a grievance shall not include any matter upon which an employee would be personally entitled to grieve and the regular grievance procedure for personal or group grievance shall not be by-passed except where the Union establishes that the employee has not grieved an unreason- able standard that is patently in violation of this Agreement and that adversely affects the rights of persons in the bargaining unit. Such grievance shall be submitted in writing by the Union Grievance Officer at Head Office or a Local President to the Director of Personnel or as designated by the College, within twenty (20) days following the expiration of the twenty days from the occurrence or origination of the circumstances giving rise to the grievance commencing at Step No. 1 of the Grievance Procedure set out above. " 7. The Board, having considered the submissions of the parties, made an oral ruling rejecting the College.'s challenge to our juris- diction. We hereby confirm our ruling which was as follows: "The issue is whether the union can bring a policy grievance under article 11.10 alleging a violation of article 4.01(3) with respect to the assignment of teaching contact blocks of less than 50 minutes. Because of the unique configuration of facts in this matter we do not'have to decide if the union can proceed by means of a policy grievance under article 11.10 by reason solely of an announced policy of the college. In this case there are three critical facts that shape our consideration. Firstly, there is the prior award under article 4.02 in which it was found that under article 4.01(3) "each contact hour shall be assigned as a 50 minute block plus break". It should be noted at this point that under article 4.02(6) (f) "the award (under article 4.02) shall only have application to the teacher affected by the matter and shall have no application beyond the end of a twelve month period from the date of the beginning of the workload assignment". Secondly, there.is the fact of the college's refusal to give the prior award general application. The college continues to take the position that it is free to assign contact hours in less than 50 minute blocks. Thirdly, there is the fact of the union attempting to have individuals grieve the continued assignment of contact hour .blocks of less than 50 minutes. When we consider the position of the college vis-a-vis our lack of jurisdiction to entertain this grievance under article 11.10 in light of these facts we are inescapably drawn to the conclusion that the interpretation of article 4.02 advanced by the college is an anomaly that could never have been intended. Under the college's interpretation the union is without the means to unilaterally initiate a policy grievance challenging a general misapplication of the threshold workload standards stipulated in article 4.01 (i.e. total work load, teaching contact hours, ratio of assigned teaching contact hours to attributed hours for preparation, maximum number of course preparations, etc.). Under the college's inter- pretation any grievance claiming a breach of these standards must be filed by an individual teacher or group of teachers and the remedy applies only to the grievors and only for twelve months, even though the agreement extends beyond this twelve month period. It would be unusual, to say the least, for the parties, on the one hand, to set out clearly defined threshold standards and, on the other hand, deny the union the means to obtain the consistent application of these standards across the bargaining unit for the duration of the agreement. The college interpretation opens the door to the application of different standards for different teachers. If there is no means available to the union to enforce the consistent application of these standards the college is free to impose standards different than those set out in the agreement as long as the affected individuals decline to complair under article 4.02. This result is counter intuitive from a labour relations perspective. More importantly, article 4.01(1) stipulates that "each teacher shall have a workload that adheres to the provisions of this article" Article 4.01(1) evidences the intention of the parties that the workload standards be applied evenly and consistently across the bargaining unit. It could never have been intended, therefore, that standards different than those provided for in article 4.01 be permitted under any circumstances.- Whereas it could be argued that the complaint procedure in article 4.02 is restricted to individual complaints in respect of the subject matters listed in article 4.02(3) we are content to find that article 4.02(f) (ii) does not apply where the college is refusing to apply a threshold standard that has been the subject of a prior award under article 4.02 upholding the interpretation of the standard advanced by the union. In these circumstances the refusal of the college to accept and apply the interpretation of a threshold standard accepted by the work- load arbitrator must be construed as an application of "an unreasonable standard that is patently in violation of this agreement" within the meaning of article 11.10 of the collective agreement. It should not surprise the college that the continued application of a workload standard already found to be in breach of the agreement constitutes a patent violation of the agreement. Where, as in this case, there is a patent violation, where the violation adversely affects the rights of persons in the bargainJ unit, as this one does, and where the employee(s) has not grieve¢ as in this case, it must be found that the prerequisites to the filing of a union policy grievance under article 11.10 have been satisfied and that the processing of such a grievance to arbitration, as the only means of ensuring general compliance with article 4.01(1), is not barred by the operation of article 4.02(1) (f) (ii) of the collective agreement. " 13. 8. We find support for our finding on the preliminary objection to our jurisdiction in re Confederation College and O.P.S.E.U. '(June 18, 1984) unreported (Burkett). In that case, in dismissing the college's assertion that a grievance alleging the assignment of teaching hours that exceeded the maximum stipulated in the then article 4 could not be filed under article 11, we found "There is no dispute that the maximum hours and contact days set out in article 4.01 are intended to apply across the system. It is equally clear that the variables which are to be given consideration under article 4.02, the article establishing the CIAC, pertain to the carrying out of all work-related assignments within a particular college. Having regard to the general thrust of these sections it would, in our view, require clear and unequivocal language to support a finding that the parties intended a local committee to have the power to override the system-wide maximums that they have established ....... In the face of the express prohibition against unilaterally assigning a teaching master teaching hours in excess of the stipulated maximum, the grant of authority to the CIAC in articles 4.02(a) (i) to "consider the application of section 4.01 to the instructional assignments across the college" is best read as allowing the CIAC to compare and assess the assignments (made within the stipulated teaching maximums) of the teaching masters across the college and not as a grant of authority requiring that these matters be put before the CIAC and thereby permitting the CIAC to deal with and perhaps override these stipulated maximums. It follows, therefore, that any alleged breach of the stipulated maximum teaching hours or contracts under article 4.01 need not be referred to the CIAC under article 4.02 as a precondition to a referral to arbitration under article 11. " 9. We now turn to the merits. The union submits that article 4.01(3) clearly and unambiguously requires that each teaching contact hour be assigned as a 50 minute block. The college, on the other hand, submits that the concept of a teaching contact 14. hour is a notional standard in relation to which other workload factors are enumerated and maximums determined. Tke college points out that neither the ratio of assigned teaching contact hours to attributed hours for evaluation and feedback nor the maximum hours under article 4.01(a) precludes the fractionalization of teaching contact hours. The college points out further that under the second paragraph of article 4.01(3) teaching contact hours may be voluntarily extended beyond 50 minutes. The college submits that when the notional concept of a teaching contact hour is understood and considered within the context of article 4.01, read as a whole, it must be found that there is no prohibition against the fractionaliza- tion of teaching contact hours. 10. We reject the position advanced by the college. Article 4.01(3) is unequivocal in its requirement that "each teaching contact hour shall be assigned as a fifty (50) minute block plus a break of up to ten (10) minutes". We agree that the teaching contact hour concept is notional. However, the clause has been drafted to be mandatory as distinct from Permissive in its application. More importantly, if it had been intended that the teaching contact hours could be fractionalized there would have been no need for the. clause. The ratio of assigned to attributed hours and the stipulated maximum total teaching hours found elsewhere in the clause would be sufficient to provide for the degree of regulation sought by the college. The sole purpose of article 4.01(3) is to regulate the length of a teaching contact hour as 50 minutes plus a 10 minute break. Accordingly, any assignment of teaching contact hours in blocks of less than 50 minutes plus a 10 minute break, except where 15. voluntarily extended under the second paragraph of article 4.01(3), is in violation of the collective agreement. 11. We now turn to the question of remedy. The union seeks a declaration, a direction to the college to round the frac- tionalized teaching contact hours upward, and an order for compensation based on the upwardly adjusted teaching contact hours. The college maintains that anything more than A declaration would, in effect, allow the union to gain through a policy grievance what can only be gained through an individual grievance. The college submits that this is.not permitted under article 11.10. The college submits authority for the proposition that the relief flowing from a union policy grievance is restricted to a declara- tion. The college argues in the alternative that to award anything more than declaratory relief in this matter would be to provide the affected employees with a windfall in the form of payment for time not worked. 12. We are persuaded by the college's alternative argument and, therefore, do not have to answer the broader question. Although we are dismayed by the college's refusal to apply a threshold standard, as clearly defined in the collective agreement and in a prior arbitration award, we are not about to use our remedial authority to punish the college or to cause a windfall to go to the affected teachers as would be the result if we were to award them compensation requested by the union. Rather, we hereby declare that the college is in violation of article 4.01(3) of the collective agreement by reason of assigning teaching contact 16. hours in less than 50 minute blocks. Furthermore, we hereby direct the college to forthwith take whatever steps are necessary to bring its teaching assignments within the requirements of the collective agreement. 13. We remain seized in the event of any difficulty with the implementation of our award. DATED at Toronto the 29th day of March>~9. / "Rene St. Onge" I dissent College Nominee I concur "Joe Herbert" Union Nominee IN THE MATTER OF AN ARBITRATION BETWEEN FANSHAWE COLLEGE AND CANADIAN UNION OF PUBLIC EMPLOYEES IN THE MATTER OF UNION GRIEVANCE NO 88B718 DISSENT Having had an opportunity to consider the reasoning and conclusion of the majority board I find I cannot concur with the ruling concerning the College's preliminary objectives. It is my view that the College and the union have agreed to two exclusive mechanisms for resolving disputes between them. The Grievance Procedure Article 11, like most grievance procedures, allows for grievances by individual employees and as in article 11.10 it allows for union grievances. However, union grievances can only be brought forward under very specific conditions. 1) "Shall not include any matter upon which an employee would be personally entitled to grieve." 2) "Unreasonable standard that is patently in violation of this agreement." 3) Adversely affects the rights of persons in the bargaining unit. The matter certainly is subject for a personal grievance by an employee, and as the facts reveal, the matter was grieved and a decision rendered and implemented according.to Article 4.02 (6)(F) of the Collective agreement. The unreasonable standard has been recognized and remedied according to the terms of the Collective agreement. I would agree there is the potential for affecting the rights of other persons, but is questionable whether the decision adversely affects the rights of other persons in the bargaining unit. By the union's own admission, they could not solicit grievances from individual teachers. It is my view that union fails in the first and third tests required to launch a Union grievance. The second exclusive mechanism for resolving disputes is set out in 4.02 (1)(F)(ii): Grievances arising with respect to Article 4, other than Articles 4.01 and 4.02, shall be handled in accordance wi th the grievance procedure set out in Article II. Upon closer scrutiny of articles 4.01 and 4.02, I agree with my colleagues that it is not written in the usual labour relation perspective. However, the parties have agreed to these articles in free collective bargaining. The resultant of these clauses may cause anomalies to standard Industrial Relation practices, whether they were intended or not. It is my view that the concept of a threshold standard is foreign and not contained in article 4.01 or 4.02 of the Collective Agreement. To characterize certain standards as threshold standards, is also creating an anomaly to these articles. I have great difficulty with the majority's statement that article 4.02 (1)(F)(ii) does not apply where the college is refusing to apply a threshold standard that has been the subject of a prior award under article 4.02 upholding the interpretation of the standard advanced by the union. Firstly, the standard was not advanced by the union, it was grieved by a teacher and not in concert with the union as set out in article 4.02 (5)(a): If, following a review by the Group of an individual workload assignment which has been forwarded to the Group, the matter is not resolved, the teacher 'shall be so advised in writing. The matter may then be referred by the teacher* to a Workload Resolution Arbitrator (WRA) provided under the agreement. Failing notification by the Group within three (3) weeks of the referral of the workload assignment to the Group, the teacher* may refer the matter to the WRA. Secondly, in my view threshold standards are not contemplated in articles 4.01 or 4.02. Thirdly, the standard is being applied as required by the Collective Agreement. For all of the above reasons I would have agreed with the College's preliminary objections and found the matter not arbitrable by this board. Rene St. Onge * Emphasis added