HomeMy WebLinkAbout1978-0042.Weddell.79-05-04Between:
IN THE MATTER OF AN ARBITRATION
Under The
CROWN EMPLOYEES COLLECTIVE BARGAINING ACT
Before
THE GRIEVANCE SETTLEMENT BOARD
Mr. David Weddell (Grievor)
Before:
For the Grievor:
The Crown in Right of Ontario
Ministry of Correctional Services (Employer)
Mr. G. W. Adams Chairman
Mr. V. Harris Member
Mr. H. Simon Member
Mr. N. Luczay, Classification Officer
Ontario Public Service Employees Union
1901 Yonge Street
Toronto, Ontario
For the Employer:
Mr. J. Whibbs,. Manager
Regional Personnel
Ministry of Correctional Services
Peterborough, Ontario
Hearing:,
January 12, 1979
Suite 2100, 180 Dundas St. West
Toronto;Ontario
I ;
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The grievor is presently classified as a Supply Clerk 2 at
~Millbrook Correctional Center and is employed in the store room.
His supervisor is Mr. K. Fallis, a Supply Clerk 6. The grievance
involves Mr. Weddell's claim that his job is more properly classified
as Suppy Clerk 3.
The grievor has held this position since November 1, 1976 and
testified that he believed his job to be improperly classified from the
beginning. His supervisor testified that the job.had been classified
as Supply Clerk 2 for over twenty years and that there had been no
change in its content. The position description accurately reports
r the relevant job functions
Position Title Position Code
8' 19-4101-16
Stores Clerk This position isr
Previous Position Title Class Title XX Revised
Sl?XEICZEPING AsSZSTAi?T Clerk 2, Supply Class Code 51202
Imnediate Supervisor's Title Position Code
STOREICEEPER 19-4101-15
MiiliStty Division
Correctional Services Operations
Branch Adult Institutions Section &cation (Address)
Eastern Region Millbrook C.C. Millbrook, Ontario
No. of incumbents Positions Supervised Incumbents Supervised
Directly Indirectly Directly Indirectly
1 nil nil nil nil
2. PURPOSE OF POSITION (why does this position exist. 3 State goals objectives etc.)
To provide assistance to the Storekeeper in the operation of Stores such as
receiving,~ Packaging, shipping, etc. To assume duties of Storekeeper
during absences. To supervise inmates in the Stores.
3. SUBMARY OF DUTIES AND RESPONSIBILITIES (Indicate percentage of tine spent
Indicate scope, equipment, working on each significant function.
conditions unusual features etc.)
1. 45% ASSISTS THE STOREEEEPER BY PERFORMING DUTIES RELATED TO RECEIPT OF
GOODS BY: Receiving goods by unloading trucks ensuring Correct amunt
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and good condition: verifying goods received with Packing slip
noting damages, etc. and checking against purchase form; alloca-
ting receiving slip number and recording in ledger (numerical , sequence); placing items in bins or proper storage area;
amending bin cards as necessary: advising institution of goods
received to.arrange for delivery to various areas of institu-
tion; receiving manufactured goods from institutional industries,
unloading and storing same and recording quantities on bin card
and issuing receiving slip; rotating stock in bins by bringing
old stock to the front for immediate use when filling orders;
informing storekeeper of shortages;
2. 45% ASSISTS THE STOREKEEPER BY PERFORMING DUTIES RELATED To T&E
ISSUE OF GOODS BY: Issuing goods according to requisitions to
various areas of tha institution and local jails bu coliectinq.
goods from bins, amending bin cards as required and completing
stores withdrawal form entering daterof issue, quantity stock
number and balance in stock; completing industrial sales orders
by issuing industrial products i.e. packaging, preparing pre-
numbered packing slips, for goods being shippsd and invoice
purposes etc.: amending bin:.cards as necessary; preparing bills
of lading and advising that product is ready for shipntr assist-
ing in shipping goods by loading on truck; dealing with licence
plate procedures by receiving cartons from Marker Plant, storing
in proper area according to.locaIity and number of bores, and
loading on shipping vehicle; receivi,ng scrap metal from Marker
Plant by unloading from truck and emptying into truck body,
utilizing fork lift; arranging for scrap dealer to be contacted
ensuring cleanliness of stores area by dusting, sweeping, mapping,
etc.;
3. ~lO%'ASSUNES DVTIESOF STOREKBEPBRDVRING ABSENCES BY PERFORMING ..~..~.., 'SUCH DVTIES'ASz receiving specific or general instructions from
'Storekeeper re operation of Stores during absences: checkiny‘items
receivedagainst-packing slips, requisitions, etc.; receiving nec-
essary signatures; affixing labels or addressing goOdSi taking
appropriate action in case of damaged goods, shortshipments such
as contacting supplier or referring to Office Manager; preparing
and keeping necessary daily records.
N.B. Incumbent has the assistance of l-4 inmates for heavy work such
as unloading barrels (45 gallons), licence plates, steel coils,
scrap metal etc., similar loading duties, and maintaining clean
conditions around shipping and office areas; incumbent has
responsibility for providing correctional supervision apart from
assigning and instructing in duties for the majority of working
time. Note Kl - CRA applies to this position.
4. SKILLS AND KNOWLEDGE REQUIRED TO PERFORW THE WORK (State Education,
Training, Experience etc.)
Grade 10 or equivalent academic training and practical related
experience. Minimum of two years of stockroom experience. Ability
to~work in an institutional environment and to follow simple
instructions.
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5. SIGNATURES Date Ministry Official Date
Immediate Supervisor 7/2/78 7/2/78
K. Fallis (Signed) J. A. Rundle, Superintendent
(Signed)
UC. A. Fallis)
CLASS ALWCATION
Class Title Class Code
Clerk 2, Supply 51202
A. ( Incumbent performs a variety of routine clerioal and manual work in
the stores area under general supervision. )
Confirm&ion of present class.
Salary note iU applies
Signature of
Authorized
Evaluator (iSi+W?d) ate: 23202/78
The preamble to the Clerk Supply series notes that many factors in
stockroom jobs are common to all stock rooms and vary significantly only to
the extent that the size of the storekeeping function varies and,thus,
the overriding criterion in making allocations in the series is the size
of the Stockkeeper's function. A small stockroom is defined as one
operated by one employee or by one employee and one assistant. Medium,
large,and very large stockrooms are defined in terms of a supervisor and
two to four, five to nine and ten or more subordinates, respectively.
The value of annual stock turnover in~reform institutions is a
relevant consideration as well, but only in respect of supervisors. The
grievor is not a supervisor. . .
The Clerk 2, Supply standard contains the following class description:
CLASS DEFINITION:
CLERK a, SUPPLY 51202
This class covers the positions of employees performing a Variety
of routine msnual.and clerical duties in stockrooms. Under general
supervision they carry out a number of the various tasks connected with
the receiving, storage, handling and distribution of a wide variety of
equipment and supplies. They check incoming shipments against weigh bills
i
for shortage and damage in transit; check quantities against packing
slips and purchase orders;
contact suppliers regarding short shipments,
delays, back orders etc; place items on shelves or bins, adjusting bin
cards to keep perpetual inventory. They also maintain stock ledgers
or cards showing the receipt and issue of all articles including the
value of items on hand. They assemble orders for authorized requisitions;
tag and address shipments; contact the conveyor and complete necessary
records for the transaction.
This is a terminal class for employees who perform in-a supply
area, simple clerical duties in conjunction with tasks requiring the
freguent application of considerable physical ,effort or the operation
of mechanical equipment.
The Clerk 3, Supply standard contains quite .a different.clziss
definition. It reads:
CLASS DEFINITION:
CLERK 3, SUPPLY 51204
This class‘covers the positions of employees who alone, maintain
a very small stockroom where the record keeping function is elementary.
They are responsible for Checking that the correct amount and type of
goods are received, maintaining security, issuing stock to authorized
persons and Checking stock levels.
This class also covers the positions of employees who, under the
general supervision of a higher level supply clerk are in sole charge
of subsidiary specialized technical or trade stockrooms. They requisition
supplies; ensure the careful checking of incoming stock; the shipment of
stock against authorized requisitions and the security of the stockroom.
The responsibility for these stockrooms is a full time occupation often
including the repair and adjustment of technical equipment.
This Class al.90 covers the pasitions Of employees acting as group
leaders. Some of these are in charge of functional units in large
Stockrooms, such as shipping or receiving. In all positions they assign
end check the work of tw or more subordinate personnel.
This class also covers the psitiow~of employees who spend at
least 20% of their working time in purchasing as defined in the preamble
of this series end who report to a supervisor whose position has been
upgraded by one level because of purchasing responsibilities.
On the face of this latter description, the grievor's position
cannot be said to fa77 within it. The Board heard evidence that a much
smaller stock room in the institution at Monteith, Ontario employed
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a Supply Clerk 2 as well as a more senior supervisory clerk. But be
that as it may, the class standards do not take such differences
into account at the Supply Clerk 2 level as they do for the more super-
visory clerk positions. This grievance is, therefore, dismissed.
Dated at Toronto this 4th day of May, 1979.
Mr. G. kL Adams b Chairman
I concur
Mr. V. Harris Member
(See dissent)
Mr. H. Simon Member
Toronto, Ontario
'~-May~4, 1979
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ADDENDUM
~DISSENT Award 42178
Mr. David Weddell and
Ministry of Correctional Services
The Employer has adopted a policy of holding down all Clerks
in the Correctional. Institutions at the Clerk 2 Supply level, irrespec- s
tive of their duties and responsibilities.
The grievor performs duties that are above the,Clerk 2 Supply
definitions. I would allow the grievance to succeed.
Rarry Simon
Member