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HomeMy WebLinkAbout1989-1330.Quan.91-02-12 ONTARIO EMPL 0 Y~$ DE £A COURONNE CROWN EMPLOYEES DE L'ONTARIO GRIEVANCE C,OMMISSION DE SETTLEMENT REGLEMENT BOARD DES GRIEFS 180 OUNOA$ STREET WEST, SUITE 2100, TORONTO, ONTARPO. MSG 1Z$ TELEPHONE/TELEPHoNE{ fa 16~ .326-7358 180, RUE DUNDAS OUEST, BUREAU 2100. TORONTO {ONTARIO}. MSG IZ8 F=ACSiMILE/T~-£~COPlE : ('~ ~l 325-1396 1330/89 IN THE MATTER OF AN ARBITRATION Under THE CROWN EMPLOYEES COLLECTIVE BARGAINING ACT Before THE GRIEVANCE SETTLEMENT BOARD BETWEEN OPSEU (Quan) GrieVor - and - The Crown in Right of Ontario (Ministry of Labour) Employer BEFORE: P. KnOpf Vice-Chairperson J. Carruthers Member A. G. Stapleton Member FOR THE N. Coleman GRIEVOR Counsel Gowling, Strathy & Henderson Barristers & Solicitors FOR. THE I. Werker EMPLOYER Counsel Fraser & Beatty Barristers & Solicitors HEARING: May 9, 1990 August 10, 1990 December 5, 1990 January 4, 1991 DECISION This is a classification case. The Griever is classified as a scientist 2 and Seeks reclassification to the level of Scientist 3. The Union bases its claim both on a class standards argumemt and on a claim of "usage". The Griever works in the Research and Development Section of the Ministry's Radiation Protection Service. The purpose of the Service is to sample, test and analyze radioactivity in materials submitted for analysis. The focus.of the Research and Developmen~ Section is to carry out analyses on non-routine samples received and to research and develop methods amd techniques of analysis ~hat can be utilized by this Section as well as the Surveillance Section which conducts tests'on routinely received samplesl To focus the evidence and argument, ~t is helpful to begin with the.lbasic differences between a S~ientist 2 and Scientist 3 classification. The Scientist classification series and definitions are appended hereto a§ Appendix A to this decision..: However, at this stage, the distinction between the two levels can be seen by the foilowing extracts from the Class lDefinitions. Scientist 2 This class covers scientific work performed under general supervision in a provincial government laboratory. Employees conduct moderate.ly complex tests, analyses and examinations, with some latitude for independent work decisions~ They are responsible for producing accurate results, plan technical 'details for their own work, selecting, using and .;;adapting appropriate techniques. Their work is evaluated by the accuracy and reliability of results, and may be reviewed on completion ... General supervision is received from sehior laboratory personnel. Scientist 3 This is responsible scientific work performed in a provincial government laboratory. Employees personally conduct a variety of complex tests, analyses and examinations or they may supervise a group of subordinate'scientists and technicians performin9 a large volume of standard analyses of moderate complexity ... General supervision is received from a senior laboratory scientist. The differences between the two levels will be explored and resolved later in the Award. But at this stage it is helpful to keep in.kind that ~he critical differences between the two ratings are that a Scientist 2 conducts "moderately complex tests, analyses and examinations" whereas a Scientist 3 conducts "a variety of complex tests, analyses and examinations." Secondly, the Scientist 2 has his/her work evaluated by the accuracy and reliability of results and it may be reviewed on completion. However, the Scientist 3 receives only general supervision from a senior laboratory scientist. With these basic distinctions in mind, we can now turn to the evidence. The Grievor, Ms. Quan, is an extremely intelligent and accomplished person. She holds two Masters degrees from the University of Toronto, one in Applied Science and the other in Engineering. She has taken numerous post-graduate courses in Chemistry and has also pursued specialized computer training. The Grievor's work in the Research and Development Laboratory was detailed to the Board in examination-in-chief and cross-examination. Further, witnesses for both parties explained the sophisticated chemistry and computer skills required of the position and the Grievor's co-workers.. The Board makes no attempt to relate all that detailed evidence back in this /~ward, nor is it necessary to do so. However, the following ~findings of facts do recall the relevant and determining factors that 'emerge from the extensive evidence received · The Radiation Protection Service is divided into. two sections, thos'e being Surveillance and Research and Development. :: A Chief Scientist, Mr. J. Tai-Pow, oversees the Service and a supervisor, Mr. Lee, oversees each Section. Reporting to Mr. Lee is Ms. Josephine Bitanga, who is a Scientist 4 an~ to whom the Grievor reports ~directly. Also reporting direCtly to Mr. Lee is Ms. E. Gawtowska, a Scientist 3. Tho usago argument is based on m comparison of the Grievor's work and responsibilities to those of Ms. Gawlowska .i The Grlievor receives her assignments directly from Ms. Bitanga. These assignments typically inlvolve the Grievor being asked to'. conduct experiments which are integral parts of larger research projects undertaken by the Research and Development Section. At times these assignments may involve detailed written instructions on exactly whi:ch experiment is to be done and:i how it is to be conducted. At other times the instr'uctions may simply be a verbal indication from Ms. Bitanga that an item needs investigating and the Grievor is then entruslted to identify the appropriate method of analysis on he'r own and to conduct the appropriate tests. For the 'researbh and development part of her work, the Grievor studie~ the scientific literature to. gain a theoretical understanding of the project and to determine alternate methods. She then will prepare a sample of the material for anlysis. She conducts the appropriate tests. She analyzes and' interprets the results achieved utilizing the computer and the statistical concepts available within the laboratoryI. She identifies and attempts to solve any problems that have been encountered with the~ me~hodology under investigation. She may recommend an alternative solution or approach and will describe all her results in reports which she submits to Ms. Bitanga. These reports will include the results of any methods she has undertaken on her own initiative. The reports will also include the results of her analysis and any recommendations arising from her work. In addition to all this, she has done some editing or reviewing of scientific reports that have been prepared by the Section. This aspect of her research and development work .accounts for approximately 50 percent of her entire responsibilities. Another 25 percent of her responsibilities involves what the Ministry's 3ob specification describes as follows: Analyzes radioactivity in unusual non routine and problem samples i.e. not analyzed on a regular/volume basis, in emergency situations e.g. Chernobyl, or requiring lengthy and complex analysis e.g. plutonium, polonium associated with various radiological monitoring programs by: - preparing samples for analysis using established methods to determine the desired radionuclides; - analyzing and reporting results, making , recommendations for modifying or refining methods as necessary; - entering results on lab sample registration system. We have concluded from the evidence of'Ms. Quan and Ms. Bitanga that this ~xtract from the job specification is an accurate reflection of the sample analysis portion of the · Griever's work. The remainder of the Griever's work involves participating in external/internal quality control prog~ammes and adhering to quality assurance procedures to improve the accuracy in the laboratory. There are other related dutieS. Specifically, Ms. Bitanga describes how she ~lso undertakes and has been assigned work to support the reseach and quality control functions of the laboratory by developing computer programmes and spread shoets and devising applications of commercial software packages for usage within the Section. This includes designing database files for data compilation and using word processing software to prepar9 the. reports. We were given a specific example of the Griegor's work developing a c6mputerized equasion and a spread sheet by using commercial computer software and applyling it to the needs' of the laboratory in order to save time for processes Which had previously required tedious manual calculations. The Board was taken through the documentation supporting several experiments conducted by Ms. Quan. The documentation illustrates the kinds of instructions which are written by Ms,"Bitanga. It illustrates samples of the Grievor's initiative where she has identified and tried different meth6ds or materials than have been suggested and then reported On the results to Ms. Bitan~a,~ Ms. Bitanga testified how she utilizes and highly values, these reports and recommendations in her own reports dealing with the projects as a whole. She has either used the information as a consideration in her own analysis or has adopted Ms. Quan's~ recommendations completely. It is not easy to define the type of'supervision or review that the Grievor receives on the basis of ~he evidence presented to uS. Ms. Quan testified that Ms'. Bitanga does not check for the accuracy of the work. Yet! Ms. Quan concedes that She and Ms. Bitanga discuss th~ work on a continual basis and Ms. Bitanoa offers suggestions or solutions to problems with the work, Ms. Qugn described this · as a professional "information exchange". It is clear from Ms. Bitanga's evidence that she was regularly in contact with the Grievor and her work. The facts ~eveal that the Section has a small number of pr~)fessional employees who clearly respect each other and their work. Thus Ms. Bitanga may not have exercised detailed supervisory ~control over Ms. Quan. Yet it is equally clear that Ms. Bitanga watched, reviewed and discussed all Ms. Quan's work with her. For example, Ms. Bitanga would review Ms. Quan's reports and make comments seeking clarification or revision where· necessary. These' reports were then forwarded to Mr. Lee and/or incorported in Ms. Bitanga's roports on the .process as a whole. We now turn to the position of Ms. Gawlowska. She is the Scientist 3 that the Union asserts to be the basis for the Grievor's claim for reclassification on 'the grounds of "usage".~ Ms. Gawlowska accepts as accurate the Ministry's Position Specification for her job. It is appended as Appendix B. She too works in the Research and Development Section along with the Grievor. It appears that Ms. Gawlowska's work with non-routine hazardous samples is virtually the same as the Grievor's. However, there are differences in her duties in terms of the way she works and with her research and development work. Ms. Gawlowska reports directly to Mr. Lee and receives her instructions from him. Mr. Lee would initiate the Droject and give her an idea for.an approach. Thereafter, she is left to do the project. He does not give her "step-by-step instructions". He simply assigns the projects to her. She then submits a final report to him. Her wore also involves supervision of the Laboratory Technician by assigning du·ties, assisting in the Technician's work and reviewing that work. She has contact with a number of people outside the laboratory including "colleagues from Occupational Health and Safety," other labs at·the University of Toronto o~ Hamilton and suppliers of the laboratory's instrumentation. None of these latter aspectsl:, of Ms. Gawlowska's work is pa. rt of the Grievor's job On~ last aspect of the evidence mustl be mentioned. The Ministry sought to introduce the evidenc~e of Ms. Keele from the Ministry to "present the rationale behind the decision to classify,, the Grievor as a Scien~tist 3 and to describe "the relationship of the standards,, one to another." Counsel for the Ministry argued that this evidence would assist the Board and would be different than the kind of evidence offered to. the Board in Lefebvre-Thiessen, GSB File 1487/89 (Samuels) wherein it was said: However, it appeared finally that the Employer wished to' introduce the evidence as some sort of expert evidence concerning classification. We remarked that, once a classification grievance reaches this Board, the Board must make~, its ruling based on the evidence we hear concerning the position and our interpretation of the class standards~ The witness called by the Employer was in fact the decision-maker at first instance in this clas§ification. Her position was akin to the trial judge in a law suit. We act as a "court of appeal" with respect to classification decisions, and the trial judge in a matter doesn't appear as an expert witness before the "court of appeal". This panel of the Board agrees with the Unioh's objection to the evidence being offered by the Ministry. ~We see no meaningful distinction in this situation from the situation in Lefebvre-Thiessen, supra. Moreover, the !'rationale behind the decision tO classify" itself cannot be a defence for a classificationi~grievance. The decision regarding a classification'is either correct or not and the motivation for that decision is irrelevant. The "relationship" of the standards is a"factor for this Board to determine in our "interpretation of the class standards, utilizing the assistance of counsel's arguments based on the documentation of the standards themselves. In other words, th-e standards - 8 - speak for themselves and a Ministry witness cannot be offered as someone who would undertake the Board's function of interpreting the relationship of the standards. This would be akin to having a legislative draftsperson offered to a court to interpret the statutes under consideration in a case. Further, the evidence proffered would seem to contain nothing further than one would expect to hear by way of argument by counsel at the conclusion of the case. Thus, the evidence offered through Ms. Keele was ruled to be irrelevant and inadmissible. The Argument Counsel for the Union argued that the Griever ought to be reclassified to the level of Scientist 3 or, in the alternative, that a "Berry Order" ought to be issued. It was submitted that the difference between a Scientist 2 and a Scientist 3 "boils down" to the difference between scientific work that is "moderately complex" or "comp'lex". To understand or to give meaning to th~ difference between complex and moderately complex, counsel invited the Board to turn to the Preamble of the Scientist Class Series which includes: Well-established techniques and procedures governing the work in laboratories handling a large volume of standard analyses ordinarily result in the allocation of many positions to the Laboratory Technician series, and to the Scientist 1 and 2 ' classes. Higher class levels usually involve considerable supervisory responsibilities; require individual initiative and originality in the selection, modification and application of analytical methods and procedures; involve a large variety of different kinds of complex specimens to be analyzed and reported on; regular appearance in courts of law to give evidence as a scientific expert of recognized standing and reputation; consultant and advisory services to other agencies; other duties and rsponsibilities of a similar nature and level. It was argued that the preamble of the series makes it clear that a Scientist 2 is onQ who deals with well established techniques in"standard analysis. On the other hand, the higher class levels are assigned where individual initiative is required and where there is a large variety of different kinds of complex specimens to be analyzed and reported on. It was said that these latter functions are integral to the work of the Grievor and thus she would be improperly classified asila Scientist 2 and ought to be'reclassified as a Scientist 3. ~'We were-reminded of the evidence showing how the Griovor is left to work on her own initiative to develop techniques and that she analyzes non-routine samples 25 percent of.her time. Further, the Griev0r's work with the computer was Said to be "complex" and again to bring her within the Scientist 3 classification. With regard to the usage argument, it was stressed that the evidence should establish that the'Grievor and Ms. Gawlowska ~co'uld do "practically" the sa~e work. Further, it was said that they use the same equipment, conduct the same experiments and do essentially the same work with regard to the analys~s of samples. Finally, it was a£gued that the computer work iof the Grievor is of such a c6mplex nature that it ought to justify a reclassification to a~Scientist 3 level or in the altelrnative, it is significant enough that it takes the Grievor out of the Scientist 2 level and would justify a reclassificatii°n by the Ministry throUgh a '!Berry Order". Reference was :made to the following cases: Beals and Cain and the Ministry o'f Community & Social Services; (Fisher), GSB File No. 30/79:!, Beach and Ministry of the Environment, (Fisher), GSB ~File No. 816/86 (Fisher) and Bahl et al and Ministry of th:e Attorney General, (Samuels)~ GSB File ~;o. 891/85. The Mi:nistry argued that the eviden6e does not succeed in fulfilling the Union's onus of establishing that a Scientist 2 classification is not the "best fit" for the Griever. It was argued that the degree of supervision, the Griever's contacts within and without the section and her personal responsibilities are completely consistent with that of a Scientist 2. Referring to the Preamble of the Scientist Class Series, it was stressed that the allocation of positions will usually depend on not only the technical complexity of the assigned work but on the level of authority at which the work is carried out. It was said that the evidence does not establish that the Griever has a sufficient degree of authority to fit within a Scientist 3 classification. Further, it was said that the evidence does not support that the Griever conducts the "complex tests" which are necessary for a Scientist 3. It was said that the evidence establishes only that the Griever carries out experiments, whereas a Scientist 3 is expected to carry out applied research projects. Further, it was stressed that the Griever submits only draft reports to Ms. Bitanga which are then reviewed. These reports are not considered the kind of independent reports which would be required of a Scientist 3. It was said that the extent that the Griever shows initiative in her work is credited with the Scientist 2 Class standards which acknowledge that there is "some latitude-for independent work decisions". Finally, the Griever's work was distinguished from that of Pis. Gawlowska's as a rebuttal to the usage argument. It was stressed that Ms. Gawlowska spends 10 percent of her time supervising a Technician, that' she undertakes projects as opposed to experiments, that she is not given detailed instructions on how to conduct her work and that she has significant contacts outside of the laboratory, unlike the Griever. These distinctions were said to "separate" the two positions and be a defence to the Union's claim for usage. Reference was made to the following cases: Tomassoni et al and Ministry of Community & Social Services, (Verity), GSB File No. 807/86 etc., O'-Kapiec and Ministry of Transportation, (Gorsky), GSB File No. 198/89 - 11 - and Irv Kirste~in and Ministry of Community &. Social Services, (Knopf), GSB F~ile No. 1652/87. The Decision We begiln by confessing that we must approach this case with a de~ree of humility. The highly important and detailed work ~one-by the Scientists in this. laboratory, and their involvement with radio-chemistry and c~mputerized analysis is fa'~ beyond the comprehension of ·this panel. However, what .this panel is able to do is to conduct the appropriate enquiry as to whether or not the. nature of the work performed~ by the Griever is that set oult in the Class Standard which'ihas been assigned-to her'. Secondly, we can look to see whether she is performing work which is substantially Similar to that being performed by another employee who has been placed in another classification. The evidence is cogent and sufficient enough for us to be able to measure the Gr!ievor's work against the Class. Standards available and against that of Ms. Gawlowska. It is Clear that the critical distinction between the Scientist 2 and Scientist 3 levels is whether the employee conducts the "moderately complex" or complex checks and analyses. In Order to put meaning to those ~hrases in the context of the.~ Scientist Class Series, we ag.tee that it is helpful to look to the Preamble and to the elxtract quoted above on page 8 which indicate that the Labolratory Technician and Scientist ~ and 2 classes should be assi.gned to those positions involved with "standard analysis" and "well established techniques and procedures." The[ Preamble makes it clear that higher class levels must be contemplated where individual initiative and ~originality are exlpected, where "modification and application of analytical 'methods are~ undertaken" and whore the incumbent must analyze different kinds of "complex specimens." With this in mind, the Grievor's position must be recognized as 'involving more than the analysis of standard samples. By definition, she is Working in the Research and Development Section. }{er analysis work involves only the collecting of non-routine samples. Her research and development work involves the study necessary to modify and analyze methods and procedures. This is the very nature of her work. According to the Preamble, work outside the level that would normally be assigned to a Scientist 2~ If we then turn to the Scientist 2 Class Definition it could appear on first blush to accurately describe the type of work which was related to us in the evidence. However, it is not completely appropriate nor does it go far enough. The Ministry's own Job Specification acknowledges that the Grievor's work involving the analysis of radioactivity in non-routine and problem samples requires "lengthly and complex analysis". The use of the word complex in the job specification with regard to this critical aspect of the Grievor's work raises the position beyond what would be expected of a Scientist 2 who is only expected to conduct "moderately complex tests." Thus, the evidence.persuades us that the Scientist 2 Class Definition does not accurately reflect the work of the Grievor. We now turn to the question of whether the Scientist 3 Class Definition would be appropriate for the Grievor. On the basis of the Standard itself, we do not conclude that the Scientist 3 classification is appropriate. While the Grievor's work is beyond that of a Scientist 2, she does not have sufficient responsibility or the necessary characterisic duties ~o take her within the Class Definition. While we do not mean to suggest that she must fit within all the characteristic duties as are set out in the Class Definition, the evidence does establish that there are significant aspects to a Scientist 3 ratings which cannot be found in the drievor's work. One of the significant differences between a Scientist 2 and Scientist 3 is the different leve. 1 of responsibility. A Scient, ist 2 works under general superv~iision, whereas a Scientist 3 is responsible for the scientific work. The Scientist 3 personally conducts a variety of tests and analyses. The evidence does not establish that~ the Griever has been entrusted with this level of responsibil"ity with regard to her research and development work. She is :assigned specific tests or examinations to be done. She is often given detailed instructions on exactly what ought to be done. Her reports are submitted to Ms. Bitanga in draft form and are then reviewed by Ms. Bitanga. i~nly after they are reviewed ~nd revisions made on the direction of Ms. Bitanga are they forwarded to the head of the section, being Mr. Lee. In other words, Ms. Quan is not considered to be directly responsible for the scientific work. Thus, we cannot conclude that the Griever has satisfied the onus of showing that the Scientist 3 level is appropriate to her work. We now,: turn to the usage argument to determine whether or not]: she is performing work that ~s substantially simil'ar to tha!t being performed by Ms. Gawl0wska whose position has been, rated as a Scientist 3. However, as the recitation of .the evidence above shows, there are significant differences be:,tween the work and responsibilities of the two sicentists. Ms. Gawlowska is not issued th6 detailed type of i instructions which are issued to the Griever. Ms. Gawlowska is entrusted t~ be able to devise the appropriate experiments on her own. Ms. Gawlowska is expected to conduct projects whereas the Griever is simply assigned individual experiments which may become part of a larger project. ,Ms. Gawlowska has supervisory responsibilities over a Technolo. gist. The Griever has no'~ such responsibility. Ms. Ga~}lowska has extensive contacts with individuals outside !of the Section'. While the Griever has had some such contact, it does not appear to be part of her regular responsibility to do so. We acknowledge the fact that the Griever has undertaken sophisticated computer work which the Union would have us believe equals the balance of the difference between the type of work performed by the Griever and Ms. Gawlowska. However that may be, it is not of assistance in a usage argument. Simply put, we see far too many differences between the responsibilities and the work of the Griever as compared to that of Ms. Gawlowska for us to be satisfied the Union can succeed in a usage argument. Thus, the evidence has left this Board in a situation that we see the position as a classic example of where a "Berry Order" is appropriate. We have concluded that the Scientist 2 classification is inadequate to reflect the duties and responsibilities which are expected of the. Griever. We are equally persuaded that the Scientist 3 classification goes beyond the evidence of what the Griever performs and that the Griever has not persuaded us that her work can be considered to be substantially similar to that of Ms. Gawlowska's, another Scientist 3. Thus, this is a sitaution where the Ministry will have to re-evaluate the position and find an aDpropriate classification and rating for the Griever and her unusual level of responsibility. such a re-evaluation will be able to give the Ministry the opportunity to reflect further upon the computer responsibilities expected of the Griever as w~ll as the complexity of the work she performs. Thus, it is our conclusion and order that the Ministry must forthwith conduct an analysis of the Griever's position and devise a new and appropriate classification for the Griever. The Employer is hereby ordered to reclassify the Griever within 90 days of the date of this 'Award. Once the new wage rate is determined, the Griever is 'to be compensated from the date 20 days prior to the filing of this grievance and is entitled to interest according to the usual principles and formula. The B6ard remains seized with any matters involving the implementation of this Award and the award of compensaion. !: DATED 'at Toronto, Ontario this 12th day of February' 1991. P 'au hairperson · ' A. Stap~on £~Member APPENDIX A T~ese ~ene, o~ef ~e ~eer ~ ~ese ~ ~ ~c, ~o~ ~ ~ ~e ~~c ~J~to ~e. ~~ or ~e ~~c ~o fl~d of ~c~c2~, We lnel ~d ~ of ~co~e ~cj ~ ~e ~ s~ l~r lnel of c~en~, Wen n~ ~c~~, LC is eso~ ~C ~ese fsc~ors ~ e~"~7 ~~, ~ ~- 15542 - 3~SSSO ~s sedco. :: o~ ~ ~sL~ co ~e h~~ Te~c~ series, ~:~ ~e ~~sc ~ ~er ~s l~ls u~Y ~o~ve cnside~le s~sou &ppe~ces ~ c~s of 1~ to ~ve ~d~ce ~ a ocLmc~c ~ of ~co~~ ]~enber, 1~1t ,~zx a'Poeltlo me~ ~6 Tteorm~ro i~dbi; ' ' seten~tsc 3 ~ 15S~ S~.O3' ~ %6 I ~2 , InitruQtlonl for ¢oml~tetlng form Unutmtlled ea~abXLohod. 3, ~ov~s ~ Xo&~ah~p co ~m co~Xot~n8 by: , - celolv/nA pvob~o~ vL~ a~ly~toi~ se~ds/pVo~m~u8 ~tou~ pe=~od~ ex~t~o~ oE the e~u~me~c and env~o~ent~ (C~C~uJd,.,/3) · &l ilftSMd,