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HomeMy WebLinkAbout1991-1140.Union.92-09-30 ~.,. ONTARIO EMPLO YES DE LA COURONNE % CROWN EMP£OYEES DE LtONTARIO ·"--' GRIEVANCE C,OMMISSION DE SETTLEMENT REGLEMENT BOARD DES GRIEFS ~80 DUNDAS STREET WEST, SUITE 2100, TORON~-O, ONTARIO. MSG IZ8 TELEPHONE/TE£~PHONE; (4 t6} 326- 1.388 180, RUE DUNDAS OUEST, BUREAU 2100, TORONTO [ONTARIO). MSG IZ8 FACSII',4~LE/T~L~COPIE : {416) 326-1395 1140/91 IN THE MATTER OF AN ARBITRATION Under THE CROWN EMPLOYEES COLLECTIVE BARGAINING ACT Before THE GRIEVANCE SETTLEMENT BOARD BETWEEN OPSEU (Union Grievance) Grievor - and- The Crown in Right of Ontario (Ministry of Correctional Services) .Employer BEFORE: S. Stewart Vice-Chairperson W. Rannachan Member J. Campbell Member FOR TEE A. Ryder UNION Counsel Ryder, Whitaker, Wright & Chapman Barristers & Solicitors FOR THE J. Ravenscroft EMPLOYER Grievance Officer Ministry of Correctional Services HEARING November 8, 1991 DECISION In a grievance dated March 25, 1991, the Union alleges that the Employer has violated Article 4.1 of the Collective Agreement by failing to post two nursing positions at the Metro East Detention Centre. There was no real dispute about the relevant facts. ~%e Employer employs eight nurses in classified positions in its health care department. The Employer also employs four unclassified registered nurses in the health care department. The health care unit provides medical services to the institution's inmates. The nurses carry out functions such as inmate physicals, mantoux testing, and work in connection with laboratory and x-ray work. As well, they are involved in booking outside hospital +appointments. They also work with the institution's physicians. The regular operation of the health care unit requires 384 hours of work performed by registered nurses per week. Apart from absences resulting from illnesses, vacation and the like, the eight classified registered nurses are able to provide 320 hours of work on that schedule. This leaves a regular shortfall of 64 hours. The regular shortfall of 64 hours of work as we~l as time that must be filled for vacation and illness is filled by the four unclassified nurses. Ms. L. Collins, Health Care Co-ordinator, testified that she has previously used agency personel, in addition to one unclassified staff member, tO fill the nursing requirements 'of the institution but that this practice was extremely expensive. Accordingly, the present arrangements whereby four unclassified nurses, with variable availability, are used to fill in the hours that are not filled by classified_ staff, she is able to. fulfill the staffing requ.irements of the institution at a lesser cost than if she used agency personel. Ms. Collins .testified that she investigated the possiblility of an additional full-time classified nurse, however she rejected that option because she would be in a situation where she would be overstaffed on some occasions in order to schedule nurses in accordance with the scheduling.regulations which contain certain restrict%ohs 'with respect to, for example, consecutive days off.. Ms. Collins also testified that she considered the use of part- time classified employees, however the staff was not happy with the work schedule that would result and, accordingly, this approach to staffing was not pursued. The issue to be determined in this case is whether the Employer is obligated to fill the permanent ongoing shortfall of hours with unclassified staff. As previously .noted, it is the position of the Union that the use of unclassified employees for the use of the 64 hour~ of regular scheduled work in this instance is a violation of Article 4.1 of Collective Agreement. Article 4.1 of the~ Collective Agreement provides as follows: When a vacancy occurs in the Classified Service for a bargaining unit position or a new classified position is created in the bargaining unit, it shall be advertised for at least ten (10) working days prior to th9 established closing date when advertised within a Ministry, or it shall be advertised for at least fifteen (15) working days prior to the established closing date when advertised service-wide. All applications will be acknowledged. Where practicable, notice of vacancies shall be posted on bulletin boards. The other relevant provision of the Collective Agreement. is Article 3.15.1, which provides as follows: CONVERSION OF UNCLASSIFIED POSITIONS TO CLASSIFIED POSITIONS Effective April 1, 1991, where the same work has been performed by an employee in the Unclassified Service for a period of at least two (2) consecutive years, and where the ministry has determined that there is a continuing need for that work to be performed on a full time basis, the ministry shall establish a position within the Classified Service to perform that work, and shall ~r~ost a vacancy in accordance with Article.4 (Posting and - Filling of Vacancies or New Positions) The Union's submission is that a vacancy for one or more classified positions exists in this instance, that the Employer is obliged to post and fill these positions by virtue of Article 4.1 of the Collective Agreement, and that the appointment of unclassified employees to perform this I4 work is an improper use of the power of appointment contained in s. 8 of the Public Service Act. The Union relies on, inter alia, the decision of this Board in Beresford, (Mitchniek), 1429/86. It is the position of the Employer that the effect of the March 13, 1989, amendment to section 6 o_f ReguLation 881/89 of the Public_ Service Act is that the decision in Beresford can no longer have application to circumstances such as those in the case at hand. Ms. Ravenscroft relied on the decision of this Board in Parry, 237/91 {Low) in support of that conclusion. Mr. Ryder submits that this decision is wrongly decided, that it is confl.ict with this Board's previous decision in Beresford, which was upheld on judicial review, and that accordingly, .the Board ought not to follow-it. The relevant statutory provisions are sections 6, 7, 8 and 9 of the Public Service Act and Regulation 881/.89 made pursuant to that Act. These provisions state as follows.- 6. (1) When a vacancy exists in the Classified service, the deputy minister of the - ministry in which the vacancy exists shall nominate in writing from the list of eligibles of the Commission a person to fill the vacancy. (2) The Commission shall ap.point the person nominated under subsection (1) to a position on the probationary staff of the classified service for not more than one year at a time. 7. The Commission shall, if reqUested in writing by the deputy minister, recommend to the Lieutenant Governor in Council the appointment of a person on the probationary staff of the classified service to the regular staff of the classified service, and the recommendation' shall be accompanied by the certificate of qualification and assignment of the Commission. 8.(1) A Minister or any public servant who is designated in writing for the purpose by him may appoint for a period of not more than one year on the first appointment and for any period on any subsequent appointment a person to a position in the unclassified service in any Ministry over which he presides. (2) Any appointment made by a designee under subsection (1) shall be deemed to have been made by his minister. 9. A person who is appointed to a position in the public service for a specified period ceases to be a public servant ak the expiration of that period. Regulation 881 6. (1) The unclassified service consists of employees who are employed under individua~ contracts in which the terms of employment, are set out and is divided into, (a) Group 1, consisting of employees who are employed, (i) on a project of a non-recurring kind, (ii) in a professional or other special capacity, (iii) on a temporary work assignment arra~lged by the commission in accordance with its program for providing temporary help, (iv) for fewer than fourteen hours per week or fewer than nine full days in four consecutive weeks or on an irregular on on-call basis, ~ 6 (v) during their regular school, college or university vacation period or under a co-operative educational training program; (b) Group 9, consisting of employees who are employed on a project of a recurring kind, (i) for fewer than twelve consecutive months and for fewer than, (a) 36 1/4 hours per week where the position, if filled by a civil servant, would be classified as a position requiring 36 1/4 hours of work per week; (b) 40 hours per week where the position, if filled by a civil servant, would be classified as a position requiring 40 hours of work per week,. (ii) for fewer than eight consecutive consecutive weeks per year where the contract of the employee provides that the employee is to work either 36 1/4 hours per week or 40 hours per (c) Group 3 consisting of employees appointed on a seasonal basis for a period of at least eight consecutive weeks but less than twelve consecutive months to an annually recurring position where the contract provides that the employee is to work either 36 1/4 hours per week or 40 hours per week; (d) Group 4 consisting of employees, (i) who are appointed pursuant to s. 8 of the Act, whether or not the duties performed by them are, or are similar to, duties performed by civil servants, and (ii) who are not employees that belong to group 1, 2 or 3. O. Reg, 24/86, s. 3(1), part; O.Reg. 1 129/89, s. 1. In Beresford, supra, which was decided prior to the amendment to section 6 of Regulation 881 by the addition of Group 4, the Board found that an unclassified employee whose contract was not renewed had been improperly appointed to the unclassified service as the position did not involve duties that fell within any of the three groups referred to in section 6 of the Regulation as it existed at that time. The groups as defined were considered to be exhaustive and the Board held that an appointment which did not fall within one of those groups was not ~ontemplated by section 8 of the Public Service Act and was therefore improper. There is reference in that decision to the fact that %he work performed by that grievor was not of a temporary or non-recurring position. Ms~. Ravenscroft argued that in the absence of an existing position in the classified service being vacated, the determination of whether a vacancy exists in the classified service, i.e. the creation of a new position in the classified service, is a matter that falls within the Employer's exclusive jurisdiction by virtue of s. 18 (1) of the Crown Employees Collective Bargaining Act In support of her position in this regard Ms. Ravenscroft relied on Klonowski, 16, 17/83, (Teplitsky), Simpson, 694/85, (Kennedy) and MCS and OP~EU (Union Grievance) 582/90, (Kennedy)~ In Simpson, the following comments are contained at p. 13: ·.. %he distinction which separates employees who are entitled to all the rights and benefits of the Collective Agreement from those who are limited by the provisions of Article 3 rests on the status of the individual employee and not on the nature of the particular position that is occupied. It was suggested by the Union that to permit the appointment of contract employees to permanent positions could permanently erode the bargaining unit and frustrate the intent and purpose of the Collective Agreement. If that is the case, the resolution of such an issue lies outside the parameters of this grievance. The Public Service Act creates the distinction between the classified and unclassified service, and it creates the distinction not on the basis of the particular jobs to be performed but rather on the basis upon which the employment status of ~a particular employee is created. Pursuant to that Act, a civil . servant is, by definition, someone whose employmen't status is created under Section 6 and 7 of that Act. If the status is created under Section 8, that person is not a civil servant, irrespective of what job is being performed. As Mr. Ryder pointed out, the issue of whether the existence of a vacancy is established by virtue of an ongoing permanent body of work, notwithstanding the fact that the work has been assigned to unclassified employees, has been specifically dealt with by this Board subsequent to those decisions, in MCS & OPSEU (Union Grievance) 311/88 (Watters). In that case the facts and the issue were similar tO the facts and the issue before us. There was permanent ongoing work in a correctional institutioa that was assigned to unclassified correctional officers. Notwithstanding the submission of the emplo~er that the existence of a new position in the classified service is a matter for the employer %o determine, the Board concluded that vacancies existed and that the Employer was obligated to post positions in the classified service. At p. 13 of this decision the Board states as follows: It is now clear that the Grievance Settlement Board has the authority to review the propriety of- appointments to the unclassified service. The awards in Beresford; Milley; Ryder; Wagner; ~ O'Breza; and Rohrer provide support for this conclusion. An application for judicial review of the Beresford - Milley decisions was dismissed by the Ontario Divisional Court in an unreported decision of Mr. Justice Osler dated December 6, 1988. In each of the aforementioned cases, the respective panels assessed the nat.ure of the grievor's employment so as to determine whether it fell within one of the three (3) groups established by section 6 of Regulation' 88i. This Board elects to follow an identical approach. As is apparent from the foregoing excerpt from the Board's decision, its rationale was based on the analysis contained in the Beresford decision and those decisions that followed it. We turn first to the provisions of the Collective Agreement. The introductory phrase of Article 4.1 of the Collective Agreement states: "When a vacancy occurs in the Classified Service or [emphasis added] a new classified position is created in the bargaining unit...". There is a clear recognition of a distinction between the occurrence of a vacancy by virtue of an existing position being vacated and the creation of a new classified position. ~The issue of whether the Employer can be compelled to create a new classified position is addressed in the Beresford line of cases. In Particular, the effect of the Divisional Court decision with respect to the remedy in the Beresford case, is that where permanen~t ongoing work is performed by unclassified employees and the Union alleges that a classified position ought to be posted is that the Board may order the posting of a vacancy for a classified 'position, notwithstanding the fact that a new classified position, as such, was not created by the Employer. This was the result in MCS & OPSEU (Union Grievance), su__up_~_~. Clearly, however, that decision is premised on the Beresford analysis. The case of an alleged vacancy, as in the case of an individual unclassified employee claiming that his or her £~sition ought properly to have been a classified position must be determined on the same basis; that is, whether the amendment' to Regulation 881 affects the analysis contained in the Beresford case and renders its conclusion no longer applicable. In Parry, ~, the Board rejected the Union's argument that there is an underlying requirement that an appointment to the unclassified service must be in relation to a position that is temporary in nature in order for such an appointment to have been made in accordance with section 8 of the Public Service Act. At p. 5 of that decision the Board states that: The provisions of section 6 (1) (d) defining Group 4 of the unclassified service is [sic] unambiguous in that it appears to catch all employees who do not belong to Groups 1, 2 or 3, and includes employees whether or not their duties are similar to those performed by civil servants (i.e. classified employees) provided that the appointment was pursuant to section 8 of the Act which requires that the first appointment be for no more than one year. Aside from this restriction with respect to the first appointment, as well as the restriction contained in Article 3.15.1 of the Collective Agreement, reproduced above, the conclusion of the majority in the Parry case is that the Employer is not restricted in its ability to appoint to the unclassified service. The effect of the amendment to the regulation was considered by another panel of this Board in Lavoie 441/91 (Keller). In that decision, the majority concluded that Parry was wrongly decided. At p. 13 the Board states as follows: ...we must conclude that in both Beresford and Bressette the Board was saying that an appointment to the unclassified service must be of the type that distinguishes it from the "normal" "permanent" positions in the classified service. 'In our view Group 4 appointments, even though wider in nature than those in Group 1, 2, or 3' nevertheless are equally restricted and the addition of the Group can not, of itself, expand the meaning of Section 6 Of the Act. It can create a new category of appointments which must continue to be, as stated in Beresford "distinguished ·.. from the "normal'" "permanent" position in the classified [service]". The Board in Bressette stated that the parties could not in the collective agreement expand the statutory powers of appointment. The same holds true for the employer. It 'can not expand the · statutory powers of appointment indirectly through the Regulation. The latter must conform to the Act and not vice-versa. Thus it is our conclusion that Group 4 does nothing more than expand on the types of appointments that may be made to the unclassified service but can not be said to negate %he previous decisions of the Board that have defined the scope of s. 8 of the Act. The end result, then, is that an inquiry must still be made to determine the nature of the appointment as that will determine whether it is properly a s. 8 appointment or not. The matter was also considered by this Board in Porter, 428/90, 1640/90 and 1641/90 (Brandt~, S_ingh 531/91, .(Dissanayake), Justus, 879/91 (Knopf) and Jafri, 933/9~, · 935/91 (Dissanayake). In Jafri, the conflict in the Board's jurisprudence following the amendment is fully addressed. In all of those decisions the Board dealt with a situation of an individual who alleged that he or she was improperly appointed to the unclassified service by virtue of the ongoing work of the position. In all of those cases the Board took the same approach that was taken in Parry. The decisions contain somewhat different reasoning, however the essence of these decisions is that the amendment to s. 6(1) of Regulation 881 which created Group 4 clearly contemplates the appointment of persons to the unclassified service notwithstanding the fact that the work performed is of a permanent, ongoing nature and that the provisions of s. 8 of the Public Service Act do not restrict the application of the appointment power to the unclassified service to "work of an irregular, unusual or temporary nature" as it is referred to at p. 25 of the Jafri decis ion. The analysis contained in these decisions is somewhat different, however in the Jafri decision,~ commencing at p. 22,~ the Board states as follows: We agree with Re Lavoie and Re Bressette that the regulatory power cannot be used to expand the statutory power of appointment in section 8. However, the more fundamental question is whether group 4 in fact constitutes an expansion of the statutory power. In other words, is group 4 inconsistent with section 8 of the Act? Neither Bressette nor Lavoie points to any particular language in section 8 which gives rise to a conclusion that an appointment under that section is limited to duties that do not form part of the employer's regular and on-going needs. Instead, both cases rely on the now often-quoted statement in Re Beresford which is quoted in the passage from Re Bressette set out above. There, Vice-Chairperson Mitchnick observes tha~ the wording of section 8 of the Act would tend to support Mr. Ryder's argument that" .. o there must be some- ~ about the _job in its--in--~ial conc-~i~-~ which distinguishes it from the normal "permanent" position_ an the unclassi-~ied ~ervice." ~emphasis in the 6~ig-~al] In our respectful opinion the foregoing observation does not form part of the ratio decidendi in Re Beresford. This view is supported by the lang--~age used by the Vice-Chairperson Mitchnick. He makes no definitive finding in this passage. He simply ~ 14 observes that the wording "tends to support" a certain interpretation. Then he moves on to dea~ with what he considers to be the "more important" issue, namely the question of whether the appointment --fits within one of the groups in' section 6 of the regulations. The Board goes on to refer to the conclusions in Beresford, at p. 16, where that panel states, inter alia: .... we must find on the evidence that we do have that the position to which the grievc)r was appointed was not one which falls within any of the various situations encompassed by the 3 Groups set out in the regulations, and as contemplated by section 8 of the Public Service Act, We find, therefore, that the purported appointment of the grievor to the "unclassified" as oppOsed to the "classified" service was improper. The Jafri decision goes on to state at p. 25: Even if we consider that statement in question from Beresford to be part of its ratio, we are not at all convinced that "the something" that distinguishes an unclassified appointment alluded to by the Board is is a reference to the nature of the duties to be performed by the appointee. It is of note that what the Board envisaged was something different about the job "in its initial conce~otion". [emphasis in the original] At best, the observation in Beresford is v_ague. Beresford, Bressette and Lavoie do not point to any statutory language - which may suggest that section 8 appointments are limihed to work of an irregular, unusual or temporary nature. As already noted, we are not able to find any such language. In the absence of any statutory language to support such a finding, we cannot agree that the words "something different about, the job in its initial inception" is a finding by the Board that appointments under section 8 cannot be made for positions performing duties required to carry on the employer's normal operations. The use of the words "in its initial conception" suggests that the Board may have' been merely alluding to the limitation in section 8 that the initial appointment to the unclassified service must be for no longer than one year. The decision goes on to review some of the decisions that followed Beresford. At PP- 29-30 the decision concludes as follows: We find that there is no restriction in section 8 of the Act that appointments to the unclassified service are limited to positions that perform duties that are not a regular or ongoing part of the employer's operation. To read such a limitation into section 8 would in our view be to give the provision a meaning that the language could not reasonably bear. It follows from that finding that we must also find that group 4 of the regulation is not inconsistent or in conflict with section 8 and must be given effect to. In Justus, as previously noted, the Board reached the- same conclusion as in Jafri. At pp. 18-20 of the Justus # decision the argument that the amendment of Regulation 881 is beyond the scope of section 8 of the Public Service Act and that there is ~ conflict between the Beresford decision and the decisions in Parry and Porter was addressed as fo 1 lows: Clearly, the regulations cannot repeal or amend the enabling legislation. The Porter decision reviewed these principles and concluded that the regulatory amendment did not amend Section 8 of the Act because nothing within the Act limits the duration of appointments or requires them to be limited in duration. But Porter and Parry suggested that the Minister's powers had been expanded. The Union's frustration with this conclusion is based on the fact that it seems in conflict with the conclusion in Beresford that indicated that the language in Section 8 was significant: · .. there must be something about t~e job in its initial inception which distinguishes it from the normal "permanent" position in the classified service. (page 14) yet, that same panel in the Beresford decision continued its analysis by mentioning that a more persuasive interpreting factor was that Section 6 of the Regulations set out various fixed term type of appointments. It is further to be recalled that when the Divisional Court considered the Beresford/ Miller issue,, it also saw [section 6 of the Regulation] as an interpretive guide, '"elaborating upon and perhaps defining 'the unclas~sified service to which Section 8 refers." It is therefore clear that the Regulations can aid in the interpretation of, but not amend Section 8 of the Act. What then is the effect of the creation of the Group 4 category? This Board came to recognize that Groups 1 - 3 all have a temporary nature to them by virtue of the time and sequential references throughou= t~e section. But'Group 4 then allows that anyone not within the Groups could fall within Group 4. This effectively broadens the concept and eliminates the elements of similarity and/or the "temporary" nature as the Union wishes us to accept. It does at the outset by requiring tl%at the first appointment may only be for one year, but it specifically allows that "subsequent" appointments may be for "any period". This allows the Ministry to appoint people to [the] unclassified .service for "any period" whether it falls within the frames of Groups 1 tO 3 or not. But Section 8 does als0 demand that the appointment be for a designated "period", It does not allow for open-ended, unlimited or permanent type of appointments to the unclassified staff. Otherwise there would be no purpose to the language "for ally ~eriod_ on any subsequent appointment" [emphasis added]. The period of the appointment is a critical component to the appointment itself. Thus we see the amendment creating Group 4 may eliminate the '~temporary" 'nature of appointments that was recognized in the Beresford/Milley cases which relied upon Groups 1 to 3 for their interpretive guide. However we recognize that Section 8 contemplates a fixed period nature to an unclassified appointment. Therefore,. we conclude that the Group 17 4 category has affected the definition of unclassified service in Section 8 by removing the temporary and time constraints contained in Groups 1 to 3 previously. The Minister's powers may well have been "expanded" but n. ot beyond their legislative bounds if properly applied. The Group 4 addition does not go so far as to remove the legislative requirement that the appointments to the unclassified staff remain of a periodic nature, albeit that the fixed terms may now be longer than before... At this point in the decision the Board expressly departs from the conclusion i~ Porter that section 8 does not im~oose a requirement that the appointment be for jobs that are limited in duration. The Justus panel goes on to state: This panel finds, in. Section 8, the requirement that the "subsequent" appointment be for a "period", but that the nature of that period is not limited as it previously wa.s to the time restrictions set out in Groups 1 through 3. This interpretation preserves the distinction between the status of classified and unclassified staff that is apparent in the nature of the bargain between OPSEU and the government through their collective agreement and that was so ably :~inted out by Mr. Ryder in his argument. It recognizes that permanent ongoing nature of appointments to the classified or civil service as distinct from the limited appointements and employment claims of the unclassified staff. This interpretation also seems logical in light of the newly negotiated Article 3.15.1 that allows, effective April 1, 1991 that if the same work is being done in the job for two years and there remains a continuing need for that work to be done on a full-time basis, the position will have to be recognized as within the classified service and duly posted and filled as a vacancy within the classified work force. This is a sensible balancing by the parties of the right o'f the Employer to make contractually limited, yet long term unclassified appointments, but checking it with the requirement to acknowledge a situation where a full- time permanent position exists if the need for the work continues beyond two years. We have quoted from the relevant decisions at some length, aS the· analysis contained in those decisions_.is thorough and detailed. We note that the issue raised in these' cases is one that is presently the subject of a number of application for judicial review, which will hopefully resolve the conflict in the Board's jurisprudence. After considerable reflection, it is our conclusion that the approach taken in the Justus and Jafri decisions is correct and we prefer the analysis in those cases to the approach taken in Lavoie. We adopt the views of the Justus and Jafri panels with respect to the -the essence of the decision in Beresford and its progeny. ~;otwithstanding Mr. Ryder's forceful submission, we are not coavinced that the approach that w.e have taken compels us to conclude that Beresford and its progeny, including Bressette, were wrongly decided. In the case before us, the narrow issue is whether the ~ployer is obligated to have the pe~anent ongoing work of registered nurses in its health care department perfor.~ed by classified employees or whether it can have this work perfo~ned by unclassif[ed employees. For the reasons set out above, it is our conclusion, that Ithere is nothing in the provisions of the Collective Agreement or tile provisions of the Public Service Act that compels the 19 Mmployer to establish a vacancy or vacancies to be filled by classified staff in this instance. The Employer is, of course, required to comply with the provisions of s. 8 with respect to the term of appointment of unclsassified staff, however there was no evidence that this did not take place. As well, of course, the Employer is obligated to comply with the provisions of Article 3.15.1 of the Collective Agreement. However, this provision was not directly in issue in this proceeding. For these reasons it is our conclusion that this grievance must be dismissed. Dated at Toronto, this 30£h day of September, 1992. $. L. Stewart - Vice-Chairperson W. Rannachan - Member J..Campbell - Member